Administrative Assistant/Employee Relations Coordinator - Inpatient Rehab Hospital
Company: Exalt Health Rehab Hospital At Lakewood Ranch
Location: Sarasota
Posted on: February 19, 2026
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Job Description:
Job Description Job Description Description: Exalt Health, an
acute rehabilitation hospital, provides an intensive rehabilitation
program, and admitted patients must be able to tolerate three hours
of intense rehabilitation services per day. Focused on caring for
patients with complex rehabilitative needs such as stroke, spinal
cord injury, brain injury, head trauma, medically debilitation
conditions, neurological disorders, cardio-pulmonary amputations,
orthopedic injuries, and multiple major traumas. Position Summary
The Administrative Assistant/Human Resource Coordinator provides a
wide range of administrative and logistical support to the Human
Resources (HR) department and the Hospital’s leadership team. This
role is essential in maintaining efficient HR operations and
fostering a positive employee experience within the inpatient
rehabilitation hospital. Essential Duties and Responsibilities
Administrative Support: Consolidate Human Resources questions,
changes requests, and updates from the local hospital for review
with Human Resource Leadership. Schedule meetings, appointments,
and interviews for the Hospital’s Leadership Team. Manage calendars
and expense reports for the Chief Executive Officer (Hospital) and
other Leadership Team members as needed. Draft and format HR
documents, including correspondence, memos, policies, and
presentations. Answer and direct internal and external phone calls
and emails. Maintain physical and digital HR files, ensuring
confidentiality and compliance. Recruitment & Onboarding: Post job
openings on internal and external job boards. Coordinate the
pre-screening of resumes and phone interviews. Assist in scheduling
interviews and preparing interview packets. Facilitate new hire
onboarding processes, including background checks, documentation,
and orientation preparation. Employee Relations: Assist with
employee benefits administration, including enrollments, changes,
and inquiries. Maintain employee records and update HR databases.
Support the coordination of employee events, recognition programs,
and activities. Compliance: Assist in ensuring compliance with
employment laws, regulations, and hospital policies. Stay informed
about updates to federal and Texas state labor laws. Payroll
Process: Assist Hospital Leadership in the review, change
management, and approval process of time off requests, changes in
status, and timesheets. Coordinate with the Human Resource
Department on the approval of pre-payroll registers, identifying
potential errors while ensuring rate changes, new hires, and
terminations are appropriately updated each pay period.
Requirements: Minimum Qualifications (Knowledge, Skills, and
Abilities) Education, Training, and Experience Associate's Degree
in Human Resources, Business Administration, or a related field
preferred. 1-3 years of administrative experience, preferably in
HR. Experience with HRIS (i.e. Paylocity, HealthStream) or
applicant tracking systems is a plus. Skills and Abilities,
Proficiency and Productivity Standards Organizes and prioritizes
tasks and projects, accurately completing job responsibilities
within the specified time constraints. Excellent attention to
detail and accuracy. Analytical and problem-solving abilities.
Ability to work under deadlines and handle multiple tasks. Speaks
and communicates English effectively in verbal and written format;
writes legibly. Reading and comprehension at the level necessary to
perform job duties appropriately. Works cooperatively with
co-workers and other hospital employees Functions proficiently in a
Microsoft Windows environment (Outlook, Word, Excel,
PowerPoint)
Keywords: Exalt Health Rehab Hospital At Lakewood Ranch, North Port , Administrative Assistant/Employee Relations Coordinator - Inpatient Rehab Hospital, Human Resources , Sarasota, Florida
